When I Work alternatives ranked by price
69 tools from Surba's catalog, compared on what 10 people would pay a month on each one's entry paid plan, with When I Work as the benchmark. Updated for 2026.
Ranking
When I Work vs 69 alternatives
Ranked by what 10 people would pay a month on each tool's cheapest paid plan, in US dollars. Prices marked as checked come from the vendor's pricing page on that date; the others are as recorded in Surba's catalog, so check the vendor's site for the latest. Per-user prices are multiplied by the team; per-plan prices aren't. Tools without a comparable list price come last. Features differ between tools, so the cheapest isn't always the closest match.
FAQ
When I Work alternatives: questions
What is the cheapest alternative to When I Work?
Among the paid plans in Surba's catalog, Zimyo is the cheapest: Basic at $0.91/user/mo, about $9.10 a month for 10 people, against $25 for When I Work Essentials.
Is there a free alternative to When I Work?
Jibble, Sling, MyJobMag and Homebase have a free plan in Surba's catalog. Free plans usually limit users, storage or features.
Switching tools? Know what you're paying for.
Surba tracks When I Work and its replacement side by side, reminds you before either renews, and shows the whole stack's cost in your currency.