Deputy
HR
From$5/user/mo
10 people: $50 a month · $600 a year
- No free plan
- Up to 10% off yearly
- No startup credits listed
- 3 plans · priced per user
Deputy vs When I Work: pricing compared
Plans, list prices and what a team of 5, 10 or 25 pays on each, from Surba's catalog of HR tools. Updated for 2026.
At a glance
Side by side
Deputy starts at $5/user/mo (Lite) and When I Work at $2.50/user/mo (Essentials). For 10 people that's $50 vs $25 a month: When I Work is $25 a month (50%) cheaper than Deputy on list price.
When I Work
Cheaper for 10 people
From$2.50/user/mo
10 people: $25 a month · $300 a year
- No free plan
- No yearly discount listed
- No startup credits listed
- 3 plans · priced per user
Plans
Deputy and When I Work plans
Every plan with a public price, in US dollars.
Deputy
Lite
Basic scheduling · Basic timesheets · Basic time clocking
$5/user/mo
Core
Advanced scheduling · Timesheet auto-approval · Biometric time clocking
$6.50/user/mo
Pro
Custom access levels · Advanced timesheets · SSO
$9/user/mo
Per user per month billed monthly; minimum spend $30/month per invoice on monthly plans. Annual billing saves 10%.
Prices from Deputy's pricing page, checked 26 Oct 2026.
When I Work
Essentials
Auto scheduling · Multi-week scheduling · Multi-location scheduling
$2.50/user/mo
Pro
Advanced scheduling · Scheduling rules · Role permissions
$5/user/mo
Premium
API key access · Webhooks · SAML/SSO
$8/user/mo
Per user per month as listed; page offers monthly or annual billing without separate annual rates. Time Tracking & Attendance add-on priced separately.
Prices from When I Work's pricing page, checked 26 Oct 2026.
Team cost
What each costs your team
Entry paid plans, per month and per year at list price.
| Team | Deputy (Lite) | When I Work (Essentials) | Difference |
|---|---|---|---|
| 5 people | $25/mo$300/yr a year | $12.50/mo$150/yr a year | When I Work $12.50 less a month |
| 10 people | $50/mo$600/yr a year | $25/mo$300/yr a year | When I Work $25 less a month |
| 25 people | $125/mo$1,500/yr a year | $62.50/mo$750/yr a year | When I Work $62.50 less a month |
Deputy is priced per user. When I Work is priced per user. Per-user prices are multiplied by the team; per-plan prices aren't. Before tax; yearly discounts not applied.
FAQ
Deputy vs When I Work: questions
Which is cheaper, Deputy or When I Work?
Deputy starts at $5/user/mo (Lite) and When I Work at $2.50/user/mo (Essentials). For 10 people that's $50 vs $25 a month: When I Work is $25 a month (50%) cheaper than Deputy on list price. Compare features too: the cheaper plan isn't always the closer match.
Do Deputy and When I Work have free plans?
Deputy has no free plan in Surba's catalog. When I Work has no free plan in Surba's catalog.
Are Deputy and When I Work cheaper if you pay yearly?
Deputy lists up to 10% off yearly billing. Surba's catalog lists no yearly discount for When I Work.
More comparisons
Other HR comparisons
Paying for Deputy or When I Work? Track it in Surba.
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