Homebase
HR
From$30/mo
10 people: $30 a month · $360 a year
- Free plan (Basic)
- Up to 20% off yearly
- No startup credits listed
- 4 plans · priced per plan
Homebase vs When I Work: pricing compared
Plans, list prices and what a team of 5, 10 or 25 pays on each, from Surba's catalog of HR tools. Updated for 2026.
At a glance
Side by side
Homebase starts at $30/mo (Essentials) and When I Work at $2.50/user/mo (Essentials). For 10 people that's $30 vs $25 a month: When I Work is $5 a month (17%) cheaper than Homebase on list price.
When I Work
Cheaper for 10 people
From$2.50/user/mo
10 people: $25 a month · $300 a year
- No free plan
- No yearly discount listed
- No startup credits listed
- 3 plans · priced per user
Plans
Homebase and When I Work plans
Every plan with a public price, in US dollars.
Homebase
Basic
1 location, up to 10 employees · Basic scheduling and time tracking · POS integration
Free
Essentials
Unlimited employees · Advanced scheduling · Team communication
$30/mo
Plus
AI scheduling assistant · PTO controls · Departments and permissions
$70/mo
All-in-One
Employee onboarding · Labor cost management · HR and compliance
$120/mo
Per location per month; annual billing advertised as 'Save 20%'. Payroll is an add-on.
Prices from Homebase's pricing page, checked 26 Oct 2026.
When I Work
Essentials
Auto scheduling · Multi-week scheduling · Multi-location scheduling
$2.50/user/mo
Pro
Advanced scheduling · Scheduling rules · Role permissions
$5/user/mo
Premium
API key access · Webhooks · SAML/SSO
$8/user/mo
Per user per month as listed; page offers monthly or annual billing without separate annual rates. Time Tracking & Attendance add-on priced separately.
Prices from When I Work's pricing page, checked 26 Oct 2026.
Team cost
What each costs your team
Entry paid plans, per month and per year at list price.
| Team | Homebase (Essentials) | When I Work (Essentials) | Difference |
|---|---|---|---|
| 5 people | $30/mo$360/yr a year | $12.50/mo$150/yr a year | When I Work $17.50 less a month |
| 10 people | $30/mo$360/yr a year | $25/mo$300/yr a year | When I Work $5 less a month |
| 25 people | $30/mo$360/yr a year | $62.50/mo$750/yr a year | Homebase $32.50 less a month |
Homebase is priced per plan. When I Work is priced per user. Per-user prices are multiplied by the team; per-plan prices aren't. Before tax; yearly discounts not applied.
FAQ
Homebase vs When I Work: questions
Which is cheaper, Homebase or When I Work?
Homebase starts at $30/mo (Essentials) and When I Work at $2.50/user/mo (Essentials). For 10 people that's $30 vs $25 a month: When I Work is $5 a month (17%) cheaper than Homebase on list price. Compare features too: the cheaper plan isn't always the closer match.
Do Homebase and When I Work have free plans?
Homebase has a free plan (Basic). When I Work has no free plan in Surba's catalog.
Are Homebase and When I Work cheaper if you pay yearly?
Homebase lists up to 20% off yearly billing. Surba's catalog lists no yearly discount for When I Work.
More comparisons
Other HR comparisons
Paying for Homebase or When I Work? Track it in Surba.
Surba reminds you before every renewal, shows your whole software spend in your currency, and flags tools that overlap — like these two.