Personio
HR
From$8.82/user/mo
10 people: $88.20 a month · $1,058.40 a year
- No free plan
- No yearly discount listed
- No startup credits listed
- 1 plan · priced per user
Personio vs When I Work: pricing compared
Plans, list prices and what a team of 5, 10 or 25 pays on each, from Surba's catalog of HR tools. Updated for 2026.
At a glance
Side by side
Personio starts at $8.82/user/mo (Core (starting price)) and When I Work at $2.50/user/mo (Essentials). For 10 people that's $88.20 vs $25 a month: When I Work is $63.20 a month (72%) cheaper than Personio on list price.
When I Work
Cheaper for 10 people
From$2.50/user/mo
10 people: $25 a month · $300 a year
- No free plan
- No yearly discount listed
- No startup credits listed
- 3 plans · priced per user
Plans
Personio and When I Work plans
Every plan with a public price, in US dollars.
Personio
Core (starting price)
From EUR 7.60/employee/month · Core HR
$8.82/user/mo
Page rate-limited (429); 'from EUR 7.60 per employee/month' per search snippet of official pricing page, converted at 1 EUR = 1.16 USD. Core and Core Pro priced by quote; one-time setup fee by company size.
Prices from Personio's pricing page, checked 26 Oct 2026.
When I Work
Essentials
Auto scheduling · Multi-week scheduling · Multi-location scheduling
$2.50/user/mo
Pro
Advanced scheduling · Scheduling rules · Role permissions
$5/user/mo
Premium
API key access · Webhooks · SAML/SSO
$8/user/mo
Per user per month as listed; page offers monthly or annual billing without separate annual rates. Time Tracking & Attendance add-on priced separately.
Prices from When I Work's pricing page, checked 26 Oct 2026.
Team cost
What each costs your team
Entry paid plans, per month and per year at list price.
| Team | Personio (Core (starting price)) | When I Work (Essentials) | Difference |
|---|---|---|---|
| 5 people | $44.10/mo$529.20/yr a year | $12.50/mo$150/yr a year | When I Work $31.60 less a month |
| 10 people | $88.20/mo$1,058.40/yr a year | $25/mo$300/yr a year | When I Work $63.20 less a month |
| 25 people | $220.50/mo$2,646/yr a year | $62.50/mo$750/yr a year | When I Work $158 less a month |
Personio is priced per user. When I Work is priced per user. Per-user prices are multiplied by the team; per-plan prices aren't. Before tax; yearly discounts not applied.
FAQ
Personio vs When I Work: questions
Which is cheaper, Personio or When I Work?
Personio starts at $8.82/user/mo (Core (starting price)) and When I Work at $2.50/user/mo (Essentials). For 10 people that's $88.20 vs $25 a month: When I Work is $63.20 a month (72%) cheaper than Personio on list price. Compare features too: the cheaper plan isn't always the closer match.
Do Personio and When I Work have free plans?
Personio has no free plan in Surba's catalog. When I Work has no free plan in Surba's catalog.
More comparisons
Other HR comparisons
Paying for Personio or When I Work? Track it in Surba.
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