When I Work pricing in 2026
Shift scheduling, team messaging and time tracking app for hourly workforces. Every plan from When I Work's pricing page (checked 26 Oct 2026), what a team of 5, 10 or 25 would pay, the price in your currency and cheaper alternatives.
Starts at
$2.50per user a month
Essentials for 10 people: $25 a month
Plans
When I Work plans and prices
3 plans with a public price, in US dollars.
Essentials
Entry paid plan$2.50per user / month
- Auto scheduling
- Multi-week scheduling
- Multi-location scheduling
Pro
$5per user / month
- Advanced scheduling
- Scheduling rules
- Role permissions
Premium
$8per user / month
- API key access
- Webhooks
- SAML/SSO
Per user per month as listed; page offers monthly or annual billing without separate annual rates. Time Tracking & Attendance add-on priced separately.
Prices from When I Work's pricing page, checked 26 Oct 2026. Prices are per user. Taxes, seat minimums and promotions vary.
Team cost
What When I Work costs a team of 5, 10 or 25
Per-user list price × team size: a month, with the year below.
| Plan | 5 people | 10 people | 25 people |
|---|---|---|---|
| Essentials$2.50/user/mo | $12.50/mo$150/yr a year | $25/mo$300/yr a year | $62.50/mo$750/yr a year |
| Pro$5/user/mo | $25/mo$300/yr a year | $50/mo$600/yr a year | $125/mo$1,500/yr a year |
| Premium$8/user/mo | $40/mo$480/yr a year | $80/mo$960/yr a year | $200/mo$2,400/yr a year |
Before tax, at list price.
Local prices
When I Work in naira, shillings, cedis, rand, pounds and euros
Essentials, the entry paid plan, converted from US dollars.
| Currency | Per user / mo | 10 people / mo |
|---|---|---|
| NGNNigerian naira (NGN) | ₦3,336 | ₦33,357 |
| KESKenyan shilling (KES) | KSh324.69 | KSh3,247 |
| GHSGhanaian cedi (GHS) | GH₵29.06 | GH₵290.55 |
| ZARSouth African rand (ZAR) | R41.50 | R414.97 |
| GBPBritish pound (GBP) | £1.87 | £18.69 |
| EUREuro (EUR) | €2.23 | €22.30 |
Indicative only: converted at Surba's daily exchange rates from 26 Oct 2026 (₦1,334 = $1). Unless When I Work bills you in your own currency, your bank's rate and card fees decide what you're charged.
Alternatives
Cheaper alternatives to When I Work
Tools in Surba's catalog that cost a team of 10 less a month on their entry plan than When I Work's Essentials.
Compare
When I Work compared
Plans and team costs side by side.
FAQ
When I Work pricing questions
How much does When I Work cost per user?
When I Work's paid plans run from $2.50 to $8 per user a month according to When I Work's pricing page (checked 26 Oct 2026) (Essentials $2.50, Pro $5 and Premium $8). Per user per month as listed; page offers monthly or annual billing without separate annual rates. Time Tracking & Attendance add-on priced separately.
Does When I Work have a free plan?
Not in Surba's catalog. The cheapest listed plan is Essentials at $2.50 per user a month.
How much does When I Work cost for a team of 10?
On Essentials, 10 people pay about $25 a month, or $300 a year, before tax.
How much is When I Work in naira?
At an indicative rate of ₦1,334 per $1 (26 Oct 2026), Essentials at $2.50 is about ₦3,336 per user a month. Your bank's exchange rate and card fees decide the final charge.
What are cheaper alternatives to When I Work?
In Surba's catalog, Jibble (free plan), Zimyo ($0.91/user/mo) and Asanify ($1.12/user/mo) cost less for a team of 10 on their entry plans. Compare features before you switch: the cheapest plan isn't always the closest match.
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